Still storing business records in a back room, basement, or overstuffed filing cabinet? You’re not alone, but you might be missing an opportunity to save space, reduce risk, and streamline your operations.
At United Supplies Document Storage, we help businesses across the North East take control of their records with secure, flexible offsite storage, right here in the city centre.
Here are five signs it might be time to make the move:
1. Your Office Is Drowning in Paper
If archive boxes are stacked in corridors, meeting rooms are doubling as storage cupboards, or filing cabinets are dominating valuable desk space, your workspace isn’t working for you.
Clutter not only compromises productivity, it sends the wrong message to staff and clients alike. Offsite storage allows you to reclaim that square footage and put it to better use, whether it’s a quiet meeting area, an extra workstation, or simply a clearer line of sight across your floor.
By moving archives out of sight but not out of reach, you create room to grow without taking on extra square footage.
2. You’re Worried About Security or Compliance
If confidential files are sitting in shared cupboards, unlocked drawers, or forgotten store rooms, you’re walking a tightrope when it comes to compliance.
Sensitive data, including financial records, HR files, and client contracts, needs to be stored securely, with audit-ready access and documented handling.
At United Supplies Document Storage, we operate from a bonded, access-controlled facility in the heart of Aberdeen. That means your files are protected by physical security measures, monitored access, and a handling process designed around data protection requirements like GDPR and industry-specific legislation.
Peace of mind, built in.
3. You Waste Time Searching for Files
If finding a file requires a hunt through overflowing cupboards, boxes or piles, then your system is costing you time (and probably sanity).
We catalog every box and barcode it on arrival, so you know exactly where your records are and can request them back in seconds. Our rapid recall service ensures you receive what you need quickly, with same-day or next-day delivery across Aberdeen as standard.
Think of it as a digital filing cabinet for physical files, only it doesn’t eat into your floor space or your lunch hour.
4. You’re Not Sure What to Keep or Shred
Holding onto everything “just in case” is common, but it creates liability. Without a clear retention policy, businesses often store documents years past their useful life, increasing compliance risks and inflating storage needs.
We help you implement a clear, compliant retention framework based on the type of record, its legal lifespan, and your industry requirements. When files reach the end of their lifecycle, we offer certified shredding with full traceability, done securely and sustainably.
5. You Need Flexibility Without the Hassle
Your storage needs will evolve. Whether you’re expanding, downsizing, digitising, or reshuffling departments, your archive should flex with you, not hold you back.
We make it easy to add new boxes, remove old ones, retrieve files urgently, or schedule shredding as needed.
With our own local fleet and hands-on support, you’re never left waiting or navigating slow, outsourced systems.
We’re not a faceless provider – we’re a partner in your operations.
Ready to store smarter?
Get in touch with United Supplies Document Storage and discover how our city-centre facility can help you go beyond the box – and take control of your records.